Our Constitution

ARMED FORCES COMMUNICATIONS AND ELECTRONICS ASSOCIATION (AFCEA)
SOUTH FLORIDA CHAPTER
CONSTITUTION AND BY-LAWS
As Amended December 2006

CONSTITUTION ARTICLE 1
NAME AND OBJECTIVES

SEC 1: The South Florida Chapter of the Armed Forces Communications and Electronics Association (AFCEA) has a firm goal to support the advancement of the excellence in technology, professionalism, and education as they relate to the vital areas of command, control, communications, computers, intelligence (C41), electronics, audiovisual and information systems.

SEC 2: AFCEA is a professional association chartered in Washington, D.C. as an educationally-oriented, non­ profit, technical society. Its mission is:

1. To promote industry-government cooperation in developing effective C41 and information capabilities including the development, manufacture and operation of equipment and systems, and provision of services in communications, electronics, computers, intelligence systems, command and control, audiovisual, and technical photography:
2. To contribute to the professional development of those serving in the C41 field;
3. To support the advancement of education in technology through various scholarship programs.
4. To promote the development of professional ties through social activities.

To accomplish its mission, the association provides the AFCEA forum-the environment wherein government and the military can discuss their requirements and industry can display their products and technology, and educate others regarding scientific and technological advances applicable to government requirements.

ARTICLE II MEMBERSHIP

SEC 1: Membership in the Chapter shall conform to the requirement set forth in the Armed Forces Communications and Electronics Association (AFCEA) thereafter referred to as the Association by-laws. Chapter membership shall be open to any citizen who is accepted as an Association member. The Chapter shall not discriminate in regard to race, color, creed, sex, age or national origin.

ARTICLE III GOVERNMENT AND OFFICERS

SEC 1: The government of the Chapter shall be vested in the Executive Committee and will be conducted in accordance with the Constitution and the Chapter By-Laws. The members of the Executive Committee shall be the elected Officers of the Chapter , appointed Chairpersons of the Standing Committees, and one representative from each Chapter Corporate Sponsor. The Officers shall be elected for a term of one year (unless reelected) and their terms of office shall terminate at the Annual Meeting of the Chapter, or at such time as their successors have been duly elected. The Officers shall be a President, two Vice Presidents, a Secretary and a Treasurer. The Standing Committees are: Membership, Programs, Scholarship, Corporate Affairs and Young AFCEAns. Probable committees may well include Publicity, Awards, and the Chairperson-at Large. As usual herein, ‘Chairperson’ also includes Co-Chairpersons in the absence of the Chairperson. (Amended December 2006)

SEC 2: The Executive Committee is comprised of the Chapter Officers, and Standing Committee Chairs and one representative from each Chapter Corporate Sponsor. The Executive Committee shall have the power to fill

casual vacancies within its membership. A vacancy of the President shall be filled by the First Vice President of the Chapter. The Executive Committee wi ll meet at least monthly, or at the call of the President At least five (5) voting members of the Executive Committee must be present to constitute a quorum. {Amended December 2006)

SEC 3: The Executive Committee shall have supervision, control and direction of the affairs of the Chapter, its committees, and its publications; shall determine its policies and changes therein ; shall actively prosecute its objectives and supervise the disbursement of funds. The Executive Committee shall recommend changes to the Chapter Constitution and By-Laws for Chapter Membership approval.

SEC 4: The National Council Members shall be elected or appointed among the members of the Chapter who expect to attend the annual convention. National Council members shall be elected or appointed prior to May 1st each year.

SEC 5: The Steering Committee when established shall be an advisory committee of senior military, DoD Civilians and Corporate personnel. Specifically the members of the Steering Committee shall include: Director, Command, Control, Communications and Computers, United States Southern Command; Director (or Deputy), Intelligence,
United States Southern Command; Commander, ASA; Commander, Defense Information System Agency Field Office, United States Southern Command, and at least one Corporate representative . The Steering Committee
membership will be adjusted over time to reflect the membership base of the chapter. The Steering Committee will provide guidance to the Executive Committee and overall support for Chapter Activities. {Amended December 2006)

ARTICLE IV MEETINGS AND FISCAL YEAR

SEC I : The Chapter shall hold an Annual Meeting at a time and place to be designated by the Executive
Committee. The purpose of the Annual Meeting shall be the election of Officers of the Chapter and to address such other matters as may be decided upon by the Executive Committee.

SEC 2: The Chapter fiscal year is aligned with the AFCEA International Headquarters Fiscal Year (October 1 through September 30. {Amended December 2006)

ARTICLE V FINANCIAL OBLIGATIONS

SEC 1: Expenditures not to exceed one hundred dollars ($100.00) for the normal transact ion of Chapter business must be approved by the President. Expenditures in excess of this amount must be approved by the Executive Committee. All financial obligations must be authenticated by the Treasurer of the Chapter. The financial records of the chapter will be audited annually by a committee which shall consist of the Treasurer and two members of the Chapter appointed by the Executive Committee. (A mended December 2006)

ARTICLE VI AMENDMENTS

SEC 1: Amendments to this Constitution may be proposed by a majority vote of the Executive Committee or upon petition addressed to the President, said petition signed by not less than thirty percent of the total members of the Chapter.

SEC 2: Proposed amendments shall be submitted to the entire active membership at least ten (I0) days before they are voted upon at a regular meeting. Proposed amendments may be included in the notice of such regular meeting or may be presented to the members at a regular meeting for purposes of voting on such changes at the following regular meeting.

SEC 3: Amendments which have been adopted by a majority of the members shall becom e effective upon receipt of approval by the National Association. A quorum for the purpose of approving amendments shall consist of 51 percent of the members in attendance on the date of the meeting, with a minimum of 22 members present.

CHAPTER BY-LAWS

1. AIMS AND PURPOSES: The aims and purposes of thjs Chapter shall be those set forth in the AFCEA international By-Laws, and as set forth in Section 2, Article I of the Chapter Constitution.

2. CLASSES OF MEMBERSHIP: The classes of membership of this Chapter shall conform to those defined in the AFCEA International By-Laws; i.e. Regular Membership, Life Membership, Student Membership, Group Membership, Sustaining Membership, Honorary Membership, and Allied Membership.

3. MEMBERSHIP INFORMATION -GENERAL:

a. The ten “members” except where specifically stated otherwise in the Constitution and in these By­ Laws shall mean all classes of membership as described in paragraph 2 above. All members, except Honorary Members, may vote and/or hold office in the Chapter.

b. All members are entitled to receive one copy of Chapter publications.

4. MEMBERSHIP DUES: Membership dues shall conform to the dues as outlined in the By-Laws of AFCEA international. Additional dues for local Chapter activities may be allocated, if necessary, upon approval by a majority vote of Chapter members.

5. EXECUTIVE COMMITTEE: The following Officers and Standing Committee Chairpersons (listed in paragraph 8) shall constitute the Executive Committee of the Chapter. Each Officer’s duties and responsibilities are outlined below. Each Chairpersons duties and responsibilities are outlined in paragraph 8 below. (Amended December 2006)

a. President. The President shall have general supervisory responsibility for the affairs of the Chapter and shall perform the duties of that office. The President shall preside at the general meeting of the Chapter and of the Executive Committee meetings. The President shall be responsible for appointing the Standing Committee Chairpersons.

b. First Vice President. The First Vice President shall be the most senior officer of the Chapter next to the President. The First Vice President shall render assistance as required and in the absence of the President take over the duties of President. The First Vice President shall oversee the following Standing Committees when formed: Publicity, Membership and Scholarship. The First Vice President shall review, revise and consult with the Committee Chairpersons fulfilling the requirements of their respective offices.

c. Second Vice President. The Second Vice President shall render assistance as required and in the absence of the First Vice President take over the duties of First Vice President. The Second Vice President shall oversee the following Standing Committees: Programs, Corporate and Awards. The Second Vice President shall review, revise and consult with the Committee Chairpersons in fulfilling the requirements of their respective offices. (Amended December 2006)

d. Secretary. The Secretary will be responsible for keeping all administrative and historical records of the Chapter. The Secretary will maintain the minutes of all Executive Committee meetings and monitor/distribute all general correspondence. The Secretary will submit such repo1ts as may be required by the Executive Committee and AFCEA International. He/She will ensure the constitution is updated annually. Provide minutes within ten calendar days of the Executive Committee meetings.

e. Treasurer. The Treasurer will be responsible for keeping all financial records of the Chapter. The Treasurer shall be the custodian of all funds. He/She will provide financial status report at the Monthly Executive Committee meetings. The Treasurer shall render an annual report; proposed budget for following year and such special reports as may be called for by the Executive Committee.

f. The immediate Past-President shall automatically serve as the Chairperson at Large. The Chairperson at Large will perform such duties as may be assigned by the President. In the event the Past-President is unable to serve in this capacity, the position will be filled either by appointment by the current President or by the Executive Committee.

6. FISCAL: All Charitable donations must be in support of the C41 community. Each activity requesting funds from the Chapter must brief the Executive Committee, at least one month prior to the date needed for the funds. The briefing, as a minimum , should cover the following topics: specify the dollar amount, purpose of the funds, if the Chapter has sponsored the event in the past and background information about the organization. Disbursement of the funds will be granted if fifty percent of the Executive Committee agree to sponsor the activity.

7. AMENDMENTS: The By-Laws of this Chapter may be amended by majority vote of the members present at a regular membership meeting, when said proposed amendment is presented to all members of the Chapter ten days prior to the regular meeting. Any provision of the By-Laws may be waived by a simple majority of those members present at regular meeting where attendance is in excess of 50 members. The said waiver shall be in effect only for the period of time between regular meetings of the Chapter, or for a single situation which must be covered in the motion to waive the By-Laws.

8. COMMITTEES: The following standing and special committees shall be responsible for implementing the policies, procedures, and programs approved by the Executive Committee. Chairpersons for the Stand ing Committees, with the exception of the Chairman-at-Large, will be voting members of the Executive Committee. Special Committee Chairpersons shall be appointed by the Chapter President and be non-voting members of the
Executive Committee. The Chairperson of each standing/special committee may appoint committee members as needed to execute their respective duties. Each Standing Committee Chairperson must develop objectives and a budget, for their term of office. Duties of the Standing/Special Committees are as follows:

Membership -The Membership Committee shall work toward strengthening and increasing Chapter membership among military, civilian, and corporate participants. Duties include: polls Chapter membership and reconciles, monthly, the national database with local membership strength. Notify the Awards Committee of members who
have earned their longevity pins.

Programs -The Programs Committee shall be responsible for planning, arranging and conducting Chapter meetings and functions. The Chairperson of the Programs Comm ittee shall ensure all the details relating to various Chapter meeting and social functions (i.e. guest speaker, seating, head table, menus, reservations, Industry Spotlight, corporate tables, :flyers, badges, script for President, etc.) are accomplished.

Scholarship and Education -The Scholarship and Education Committee shall, with the advice and
concurrence of the Executive Committee, develop criteria and accept and review applications for scholarship support to be awarded by the Chapter. Criteria developed for scholarship com petition shall be approved by the Executive Committee prior to solicitation of candidates. The recommendation(s) of the Scholarship
Committee for scholarship support to be awarded shall be presented to the Executive Committee for approval. Scholarship awards shall be announced in the late spring each year. The recipient(s) and not more than two family members (parents, spouse) shall be invited to attend the scholarship presentation luncheon as guests of the Chapter to receive their scholarship awards; additionally, if approved by the Executive Committee, the Chapter will provide (i.e. pay for) a Student Membership in AFCEA for each scholarship recipient. Serve as the focal point for the Teacher/Science Program, the Science Fair, and for any new scholarship/educational programs. (Amended December 2006)

Corporate Affairs- The Corporate Affairs Committee will maintain a database of corporate points of contacts, to include corporate members, for the Chapter. Actively solicit for new corporate members as well as maintain a viable and visible liaison with existing corporate members. With the President, conduct, on an annual basis, visits with the corporate leaders who are Chapter members. (Amended December 2006)

Young AFCEAns- The Young AFCEAns Committee shall act as the liaison to the Chapter Membership and the Chapter Executive Committee on behalf of all young AFCEAn members of the chapter. The committee shall look out for the welfare and promote professional development and mentoring for all young AFCEAns of the chapter. Additionally, the committee will propose and oversee approved functions for young AFCEAns, including: professional development trips, networking opportunities, community service events, and attendance at AFCEA International sponsored events. (Amended December 2006)

Possible future standing committees:

Publicity -The Publicity Committee shall be responsible for advertising events of the Chapter. Oversee/coordinate the publication and distribution of a Chapter newsletter or monthly flyer. Associated newsletter duties include: soliciting for articles from the Chapter Officers and other committee members, design/layout of the articles, proof­ reading, printing, reproduction , and distribution to the membership. Additionally, this committee shall ensure articles for national publications such as Signal Magazine, are written and submitted according to the prescribed format and prior to all deadlines. Ensure photographic coverage for AFCEA events.

Recognition – The Awards Committee will solicit/seek out nominations for AFCEA International Awards and/or Chapter Awards. Criteria developed for Chapter Awards will be approved by the Executive Committee prior to solicitation for candidates. Other Awards will comply with the criteria established by AFCEA International. All nomination s for awards must be approved by the Executive Committee. Other duties include ensuring a gift is provided for the guest speaker, a certificate of appreciation for the Industry Spotlight speaker and pins for those members recognized for their service tenure as AFCEA member.

Nominating Committee -The Nominating Committee shall consist of a Chairperson and at least four other members: one military officer, one enlisted member and two corporate members. The committee shall solicit for nominations and conduct the election prior to the last general membership meeting of the Calendar Year. Additionally, the committee shall plan and conduct the induction ceremony for tbe newly elected officers. (Amended December 2006)